Agile eVisitor Management System is a visitor management and tracking system for any organization of any size. AeVMS maintains information on all aspects of visitors' right from their company / personal details, demographic details, contact details, photo, and visit details.
A unique Visitor Pass is generated for each visitor on each of their visits having their visit information. Visitor photo is captured instantly, a uniquely identifiable barcode is generated and staff to meet details with meeting time is auto captured and printed on the visitor pass.
An email is sent to the staff person informing about the particular visitor has come to meet him. This email feature helps the senior staff to receive email on their mobile even if they are not on their seats and they can quickly schedule themselves for the meeting.
Visitors can be checked out by swiping the barcode and manual check out is provided as well. Checkout time is auto captured and tracked for generating visitor reports.
A default meeting time can be set up through the setup interface and it can be updated for each visit as needed. Alert messages are displayed for Visitors not checking out on expected time with information on time elapsed.
Staff person needs to approve for the check-out process immediately after the meeting ends. Approval status is saved and approval time is captured internally to check if visitors are not checked out of the premises within a stipulated time that can be set through the settings interface. Information alerts are shown for such visitors who have not checked out within the allowed time to check out after the approval and an email is sent to the staff person informing him about the visitor has not yet checked out.
When a visitor checks out then an email is sent to the staff person informing him about the visitor has checked out with details on check out time and elapsed time if check out time is late.Visitor contact details can be captured and maintained for individual visitors and visitors representing their respective companies. Visitor search feature is provided to search for information on visitors based on given filter conditions. Masters setup allows defining of visitor types, purpose of visits, departments, and staff information. Multi-user security is provided. Various visitor information reports can be generated based on Visitor, Date, Department and Staff.
Kiosk interface is provided to capture visitor details with the ease of touch screens using any touch enabled monitors / tablet PCs. Integrated with Emirates ID Card and National ID for reading instant visitor information. Signature pad is integrated to capture Digital Signature of the visitor.